Which AI is this prompt for?

This template was designed and tested with ChatGPT; it also works with ChatGPT, Claude, Gemini and other mainstream text AIs — just replace the bracketed parts with your own situation.

How do I adapt this prompt?

First replace the (bracketed) placeholders with your real data; if the result is too generic, add background context, specify the output format and length, and give one or two examples — the AI's answer will be more precise.

Quickly reply to an email (with multiple tone versions)

A ready-to-use “Email & Communication” AI prompt template, designed and tested with ChatGPT. Replace the (bracketed) parts below with your own needs.

Prompt template

Below is an email I received. Draft a reply, and give three tone versions: formal, friendly, and short-and-direct. The reply should be polite, address their key points, and clearly state my position or next step.

Incoming email:
"paste the incoming email"
What I want to convey: "enter the key points you want to reply with"

How to use this prompt

Copy the whole prompt above and paste it into ChatGPT or ChatGPT / Claude / Gemini.
Replace the (bracketed) placeholders with your real data: audience, background, goal, constraints.
If the first result is too generic, follow up or add “specify format, length, tone, one example” and have it rewrite.

Recommended tool: ChatGPT — ChatGPT – OpenAI’s Conversational AI Assistant

Quickly reply to an email (with multiple tone versions)

How to use this prompt

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