Decline politely without being rude
A ready-to-use “Email & Communication” AI prompt template. Replace the (bracketed) parts below with your own needs.
Prompt template
Write me an email declining "___ (the other party's request)" while keeping the relationship and staying polite, briefly explaining the reason. Tactful tone, neither servile nor overbearing.
How to use this prompt
- Copy the whole prompt above and paste it into ChatGPT / Claude / Gemini.
- Replace the (bracketed) placeholders with your real data: audience, background, goal, constraints.
- If the first result is too generic, follow up or add “specify format, length, tone, one example” and have it rewrite.