AI Prompt Library

Write me an email declining "___ (the other party's request)" while keeping the relationship and staying polite, briefly explaining the reason. Tactful tone, neither servile nor overbearing.

I want to chase "___" on the progress of "___ (something)" but don't want to seem pushy. Write me a friendly-toned email that also effectively moves it forward.

Below is an email I wrote in the heat of the moment — rewrite it into a version that "states my position clearly but is professional and calm, so the other party won't blow up."

Original email: "___"

We had "___ (an issue)" and need to apologize to the customer. Write a sincere, responsible apology letter that proposes a concrete remedy, no empty talk.

Write me an email. Recipient: (who). Purpose: (what to achieve). Tone: (formal/friendly). Key points: (bullets). In Traditional Chinese, concise and polite.

A customer wrote to complain about (situation). Draft an empathetic, professional reply that defuses emotion and proposes a solution, in Traditional Chinese.

Summarize the email thread below into three parts: "conclusions, to-dos, who's responsible":

(paste the thread)

I need to decline (a situation, e.g., a collaboration invite / a meeting). Write a polite, clear refusal reply that doesn't make the other party awkward, in Traditional Chinese.

I earlier sent an email about (matter) to (recipient) but haven't heard back. Write a polite, non-pushy follow-up that moves it forward, in Traditional Chinese.

I want to introduce (product/service) to (person/company). Write a short, personalized outreach email that doesn't read canned, focused on what problem it can solve for them.

I need to send a hard-to-write email and need you to phrase it tactfully without losing my position.

Recipient and relationship: (e.g., partner vendor / my client / a cross-department manager)
My core message: (state plainly what you want to say, e.g., "we can't make this delivery date," "I'd like a deposit first")
Background: (add some context)
Desired outcome: (how you want them to respond)

Write me an email:
1. Build goodwill at the start — don't drop the bad news right away.
2. State the hard part clearly, but respectfully, giving the other side an out.
3. Propose a concrete, workable next step or alternative.
4. Keep warmth in the relationship at the close.

Chinese letter format, neither overly servile nor too harsh — natural and tactful.

I want to follow up on (a situation, e.g., customers who tried but didn't buy). Write a set of 3 follow-up emails, each with a focus and a call to action.

I need to write a payment-reminder letter. Situation: the customer (company or individual name) has a payment of (amount) overdue by (days), and this is the (first/second/third) reminder. Our relationship is (a long-term key customer / a one-off deal / referred by a friend). Write a letter in a (tactful but clear) tone: 1) don't accuse at the start — first assume they may have simply forgotten; 2) clearly state the amount, original due date, and remittance info; 3) give a clear deadline and next steps; 4) leave an out at the close. Also include a stronger second letter for "if there's still no response."

Write me a hard-to-broach letter (e.g., payment reminder, refusal, apology, asking for a raise). Requirements: professional, tactful tone, neither servile nor overbearing; state the ask clearly; consider the other's feelings without being vague; keep it short. Give me a formal version first, then a more conversational one.

Situation: "describe what letter you're writing, to whom, and what you want to achieve"

Below is an email I received. Draft a reply, and give three tone versions: formal, friendly, and short-and-direct. The reply should be polite, address their key points, and clearly state my position or next step.

Incoming email:
"paste the incoming email"
What I want to convey: "enter the key points you want to reply with"

Write me an internal or external announcement (e.g., a policy update, event notice, system maintenance). Requirements: state the most important info up front (what, when, who's affected); bullet the key details; clear tone, no officialese; end with who to contact for questions. Give me a full version and a concise version.

Announcement content: "describe what you're announcing"

I wrote the message below in the heat of the moment — rewrite it into a calm, professional, fact-focused version: keep my core ask, remove emotion and blame, so the other party is willing to respond well. Give me a firmer version and a gentler version.

My original message: "paste"

I need to remind someone to reply or handle something — write a tactful follow-up: unhurried, no pressure, but clearly restating the request and deadline so they can easily respond. Give me a first follow-up and a second follow-up version.

Situation: "describe what you're waiting on and who it's to"

We messed up and need to write an apology to customers. Please: 1) honestly explain what happened (no blame-shifting, no over-self-deprecation); 2) state the remedy and timeline; 3) concrete compensation for those affected; 4) a trust-rebuilding closing line. Give me an email version and a social-announcement version.

What happened: "describe what went wrong and who's affected"

I want to request quotes from several vendors. Write a professional inquiry letter: 1) clearly list the required specs and quantities; 2) the items to include when quoting (unit price, delivery time, warranty, payment terms); 3) a professional tone so they take it seriously. Also remind me what to compare besides price.

Procurement need: "describe"

You are a senior B2B business-development specialist. Write a cold-outreach email in Traditional Chinese to (target customer's title and industry); our product or service is (product/service intro), and the pain point I most want to solve for them is (pain point). Requirements: subject within 15 characters, open with the benefit to them in one sentence, whole email under 150 characters, ending with a low-pressure call to action (e.g., a 15-minute online chat). Professional but not salesy.

You are a customer-service supervisor. A customer wrote to complain (paste the complaint content). Write a reply in Traditional Chinese: apologize sincerely first and restate their trouble to show understanding, then explain our handling plan is (compensation or solution), and end with a clear follow-up timeline. Sincere, warm tone, no blame-shifting, not overly servile, whole reply within 200 characters.

You are a finance specialist. Customer (customer name)'s invoice number (number), amount (amount), is overdue by (days) days and unpaid. Write a payment-reminder letter in Traditional Chinese, keeping a professional, courteous tone without falling out, including: a polite reminder, payment info, asking whether there's any payment issue, and giving a clear expected payment date. Write two versions: a gentle first reminder and a slightly firmer follow-up.

You are a project manager. Write a meeting-invitation email in Traditional Chinese to (attendees); the meeting topic is (topic), and the goal is (the conclusion to reach). It must include: expected duration, 2-3 suggested time slots for them to pick, a bulleted agenda, and materials to prepare beforehand. Concise, efficient tone so the recipient instantly gets what to do, whole email within 200 characters.

You are a communication expert. I need to politely decline (who)'s request of (the request to refuse) while keeping the relationship good. Write a reply in Traditional Chinese: affirm them or express thanks first, explain why I can't agree (reason) without over-excusing, offer an alternative or compromise if feasible, and stay friendly and open at the close. Sincere, non-perfunctory tone, avoiding guilt-style apologies, whole reply within 150 characters.

You are a salesperson. I emailed (recipient) (days ago) about (matter) but they haven't replied. Write a short follow-up in Traditional Chinese: no pressure, give them an out, re-remind of last time's key points and benefits, and lower the reply barrier with an easy-to-answer question. Whole email within 100 characters, catchy subject. Also give me a second version for a follow-up the following week.

You are a job-search consultant. I'm applying for the (job title) at (company name). My background is (education/experience and key achievements), and the strength I most want to emphasize is (strength). Write a cover letter in Traditional Chinese: open with why I'm passionate about this role, use concrete numbers in the middle to back my ability, explain what value I can bring the company, and end by politely seeking an interview. Confident, unpretentious tone, whole letter within 250 characters.

You are an employee about to resign. Write a formal resignation notice to your manager in Traditional Chinese: state the last working day is (date), express gratitude to the company and team, commit to a good handover, sincere and professional attitude without complaint. Also include a farewell email to colleagues, warm and sincere, keeping future contact info. Both should stay tactful and leave no negative impression.

You are a sales consultant. I've sent a quote to (client); the plan is (plan content), quote amount (amount). Write a proposal follow-up email in Traditional Chinese: summarize the problems and value the plan solves, proactively address common doubts (price or timeline), offer a closing incentive or limited-time offer (offer content), and give a clear next step. Positive but not pushy tone, within 200 characters.

You are a professional business-English translator. Translate the Chinese email below into idiomatic, professional business English: (paste the Chinese email). Requirements: follow English business-letter etiquette, tactful and not stiff wording, keep the original meaning and tone, and translate the subject too. After translating, separately note 1-2 spots in my original that may be insufficiently polite or unclear and suggest adjustments.

You are a senior text editor. Polish the Traditional Chinese email below to be more professional, organized, and polite: (paste the original email). Requirements: keep the meaning, trim filler, adjust the tone to (formal or friendly), turn it into bullets where needed for clarity, and fix typos and punctuation. Give me the full revised version directly, with a brief note on the main changes.

You are an event planner. Write an event-invitation email in Traditional Chinese; the event is (event name), time (time), location (venue or online link), for (invitees). It should attract attendance: point out what they'll gain, bullet the event highlights, and give a clear registration method and deadline. Enthusiastic, appealing but not overblown tone, within 200 characters, and give me a usable subject line.

You are a workplace professional. I need to report to or propose to my manager (manager's title) about (subject), with background (current situation), my recommendation (recommended plan), and what needs the manager's decision (what they need to sign off on). Write a clearly-organized email in Traditional Chinese: state the conclusion and request first, then concise background and reasons, list options with pros and cons, and end by clearly asking for a decision. Professional and to the point so the manager can decide quickly.

You are a professional who values relationship-building. I want to thank (recipient) for their help with (event or assistance). Write a thank-you email in Traditional Chinese: concretely point out what they did, explain the real help and impact on me, express sincere gratitude, and naturally leave room for future mutual exchange. Sincere, non-perfunctory tone that doesn't read templated, within 120 characters.

You are a project lead. I need (a department or colleague) to help complete (what they should do), deadline (due date), reason (why it's needed). Write a coordination-request email in Traditional Chinese: clearly state the need and specs, explain the importance and deadline, show consideration that they're busy too, provide necessary info or links to lower their burden, polite but clear. A tone that respects them while moving things forward.

You are an email-marketing expert. This issue's topic is (topic), the audience is (target audience), and the action to drive is (what you want readers to do). Provide 10 high-open-rate email subject lines in Traditional Chinese: covering curiosity, benefit, urgency, number, and question angles, each within 20 characters, avoiding spam-trigger words. Also attach 3 matching preview texts.