AI Prompt Library

You are my meeting assistant. Below is a meeting transcript — organize it into three parts:

1. [Meeting summary] In three to five sentences, make clear what the meeting discussed and the final direction.
2. [Decisions] Bullet the things this meeting confirmed will be done; don't count filler words and chit-chat.
3. [To-do list] List each item in the format "owner | what to do | deadline." For any where the transcript doesn't state an owner or deadline, mark "TBD" after it — don't make it up.

Meeting topic: (fill in the topic)
Attendees: (list the attendees' names)
Transcript: (paste the transcript)

Write it conversationally and clearly, not in dense written language.

Today I need to do these: "___". Order them by "important/urgent," plan a reasonable schedule, and remind me which can be combined and which I actually don't need to do.

My goal is "___", deadline "___". Break it into executable stages and concrete steps, mark roughly how long each takes, and flag the few most critical steps that can't be delayed.

I want to "___ (a decision)". Make a "checklist to ask myself before deciding," covering angles I might not have thought of, so I don't miss anything.

Below are my tasks for this week:
(paste the list)

Categorize and rank them by "important x urgent," suggest which to do first and which to postpone or delete, and give me an action list for today.

I want to automate a workflow I do manually every day but I'm not sure how to break it down. Help me analyze.

My current approach is: (describe step by step how you do it now, e.g., receive a customer form each morning → manually copy into Excel → send a confirmation email)
Tools I commonly use: (list your software, e.g., Gmail, Google Sheets, LINE)
What I ultimately want: (describe the ideal state)

Please:
1. Break this process into clear steps, marking which steps can be handed to a tool to automate.
2. For the automatable parts, recommend whether Zapier, Make, or n8n suits best, and roughly how to connect them.
3. Remind me which links are error-prone or need human confirmation.

Explain in a way I can follow — don't assume I can code.

Organize the meeting notes below into: (1) key conclusions (2) to-dos with owners (3) things to follow up next time:

(paste the notes)

I'm giving a presentation about "(topic)" to (audience), lasting (X) minutes. Plan the slide outline (one key point per slide), how to open and close, and 3 questions the audience might ask.

I have a meeting transcript or notes that are quite messy and want to organize them into clear meeting minutes and an action list.

Meeting topic: ()
Participants and roles: (optional)
Transcript/notes: (paste, messy is fine)

Organize into:
1. A three-to-five-sentence summary of the meeting's key points
2. A "decisions" list (what this meeting finalized)
3. A "to-dos" list, each marked with an owner (if mentioned) and a suggested completion time
4. A "to confirm / unresolved" list (things with no conclusion needing follow-up)
Neutral tone, clearly bulleted, no content that wasn't said.

Organize "(a work process, brief steps)" into a clear standard operating procedure (SOP), with steps, an owner column, and cautions, so the team can follow it.

You are a time-management coach familiar with time blocking and the first-things-first principle. I'll give you my tasks for the week.

This week's to-dos: (bullet all tasks, may mark estimated hours)
Fixed schedule: (list scheduled meetings or personal slots)
My high-focus hours: (e.g., more focused in the morning / more energy at night)
Daily available work hours: (e.g., 8 hours)

Output:
1. "Priority ranking": using first-things-first, split tasks into three tiers — must-do today, do this week, can postpone.
2. "Monday-to-Friday time-block table": split each day into morning/afternoon/evening, fill in tasks, and place focus-needing tasks in my high-focus hours.
3. "Buffer and reminders": keep a flexible buffer each day, and remind me of easily-overlooked small tasks.

Constraints: don't pack it too full — leave rest; if tasks exceed available hours, clearly point out which must be cut.

Organize the content below into a checkable to-do list, marking priority and estimated time:

(paste content)

Organize this week's scattered work records into a well-organized weekly report.

My role/department: (fill in your role)
What I did this week (may be messy): (paste your work, progress, and issues however they come, no formatting needed)
Who the report is for: (e.g., manager / cross-department colleagues)

Organize into this structure:
1. [Key results this week] Pick the three to five most worth mentioning, one line each.
2. [In progress] What's still being handled and will continue next week.
3. [Need help or decisions] Where you're stuck or need the manager to decide.
4. [Next week's plan] The work expected to advance.

Professional but not too stiff — turn the running list into content with clear focus, omitting unimportant process details.

You are a project manager. I'll paste a meeting transcript or key notes — turn it into an executable plan.

Meeting content: (paste transcript or notes)

Output:
1. Decisions: bullet the conclusions this meeting "finalized."
2. To-do list: each item marked with (owner), (deadline; mark "TBD" if not mentioned), (priority high/medium/low).
3. Open questions: things with no conclusion needing follow-up discussion.
4. A one-sentence summary of the meeting's core progress.
Use Traditional Chinese with Taiwan usage, clearly sectioned, don't miss any action item mentioned.

I need to notify (recipient) about (matter, e.g., taking leave / a change). Write a short, clear, polite notification with the necessary info and follow-up arrangements, in Traditional Chinese.

You are an n8n automation consultant. Every (cycle) I have to do this manually: (describe the repetitive work, e.g., organize form responses into a spreadsheet and notify colleagues). Please: 1) break it into an n8n node workflow (trigger → process → output), explaining which built-in node to use per node; 2) point out which step suits adding an AI Agent node for judgment; 3) list the error-handling settings that are a must before going live.

Below is a meeting transcript. Organize it into: (1) key conclusions (2) to-dos with owners (3) items to follow up, and remove chit-chat:

(paste the transcript)

You are my productivity coach. I have a pile of things to do next week but don't know which to do first. Help me prioritize.

Do this:
1. First categorize my listed tasks using the "important/urgent" four-quadrant (important and urgent, important not urgent, urgent not important, neither).
2. Give me a "suggested execution order for next week" list and explain why it's ordered this way.
3. Point out what can actually be "not done, postponed, or outsourced/delegated" to slim the list down.
4. Remind me whether anything looks small but will become big trouble if delayed.

My task list for next week: (list one per line, mark dates on those with deadlines)
My focus goal this week: (fill in one or two goals you most want to advance)

Be pragmatic — don't pack the schedule so full it's impossible to finish.

Below are today's tasks and available time: (list). By importance and urgency, arrange a realistic, doable schedule, leaving flexibility and rest.

Below is our standard operating procedure SOP (paste the SOP content). Rewrite it into an "interactive checklist": 1) break into clear steps, each a checkable action; 2) at key steps, note "cautions" and "common mistakes"; 3) mark which steps need manager sign-off or two-person confirmation; 4) add a "final confirmation before completion" section at the end. Concise wording that on-site staff grasp at a glance, suited to making a digital work guide.

I'm giving an (X)-minute speech about "(topic)" to (audience). Draft the speech outline, opening, and closing, and remind me how to handle the parts where I might get nervous.

Below is a meeting summary: (paste). Organize a clear follow-up action list, each item marked with an owner and a suggested completion time.

Below is what I did this week: (list). Organize a weekly report: completed items, in progress, blockers, and next week's focus — clearly organized and ready to submit.

I'm handing over "(role/project)" to a colleague. Organize a handover document: responsibilities, in-progress items, key contacts, common questions, and cautions.

Below is a pile of feedback/comments received: (paste). Summarize the main strengths, complaints, and improvement suggestions, and mark what should be prioritized.

Below is what I do daily/weekly: (list). Find which are "repetitive, rule-clear, automatable," and suggest how to automate each and with what tool.

I'm doing "(project)", goal (), deadline (), resources (). Break it into stages and tasks, estimate time, and mark risks and key milestones.

I want to announce (matter) to the team. Write a clear, tactfully-toned internal announcement including background, key points, impact, and follow-up actions.

Below is this month's data/records: (paste). Organize a monthly review: key metrics, gains and declines, guessed causes, and next month's focus.

I'm giving a presentation about "(topic)" to (audience), lasting (X) minutes. Plan the slide outline (one key point per slide) and how to open and close.

Below is a document/report: (paste). Condense it into bulleted key points for slides, grabbing 1-2 key sentences per section and cutting filler.

I'm presenting "(topic)". Anticipate the 5 questions the audience or manager is most likely to ask, and give a response direction for each.

I want to build a personal knowledge-management system, mainly for (learning/work/creating). Plan the category structure, collection process, and a regular-review practice.

Below are the notes and material I collected this week: (paste). Do a weekly review: what I learned, what's worth going deeper on, and what's actionable.

I'm considering these accommodations: (paste info). I value (price/location/reviews/facilities). Make a comparison table and recommend based on my needs.

My business's daily work includes: (list). Take stock of which links most should and most easily can be improved with AI, and suggest what tool for each and how much time it'd save.

I need to finish "(research/report topic)" within (time). Break it into stages (finding literature, organizing, writing, revising), and lay out a realistic timeline with each stage's focus.

I often need to write "(document type, e.g., an MOU / a freelance contract)". Make a reusable template, marking which parts to replace each time and which are fixed clauses.

Below are notes from a sales meeting/call: (paste). Organize: the customer's needs and pain points, what they care about, objections, and the next action I should take.

I'm teaching "(subject)" for a semester of (X) weeks, (num) periods per week. Plan a semester teaching schedule, allocating each unit's weeks and focus.

I'm going to (destination) for (X) days. Plan a travel budget table split into flights, accommodation, transport, food, tickets, shopping, and reserve fund, with a total estimate and money-saving tips.

I want to decorate (room), style (), budget (). List a shopping list split into "must-buy" and "nice-to-have," estimate rough price ranges, and suggest a purchase order.

I want to use AI to make 3D models for (games/printing/animation). Plan a complete workflow from generation to actually usable, including what tool to use at each step and what to watch for.

I want to build the habit of (drinking more water / sleeping early / exercising regularly). Design a pragmatic, easy-to-follow daily reminder and small-goal plan, gradual and not forced.

Below is this week's operations data (paste). Organize it into a one-page weekly summary: first give a three-sentence conclusion (good news, bad news, decisions needed), then the key numbers and week-over-week comparison, and finally list the 3 things to focus on next week — concise, for a busy manager.

Organize the web content below into a table: (paste the page text or the tool's page parameters). Columns: (list the columns you want, e.g., product name | spec | price | stock status | shipping method). The rules are important — follow them strictly: 1) fill in only info actually written on the page; 2) for any column not written, always fill "not stated" — **never guess or complete it**; 3) keep prices in the original currency and number format, don't convert; 4) below the table, separately list "important info on the page that I didn't put in a column." Finally, tell me: what info on this page looks possibly outdated or self-contradictory. In Traditional Chinese with Taiwan usage.

I just finished a task I'll repeat later. Turn it into an SOP others (or an AI agent) can understand and follow.

[What I did this time] (describe the whole process conversationally, write whatever comes to mind, no need to organize)

[Who will use this SOP] (e.g., me once a month / a new colleague / handed to an AI agent to run)
[How often it's done]

Output:
1. **Task goal**: state in one sentence what it should look like when done
2. **Preconditions**: what must be in place before starting (permissions, files, data)
3. **Step list**: write each step "starting with a verb," with estimated time. Where judgment is needed, spell out the criterion clearly rather than "depends on the situation"
4. **Output spec**: the final deliverable's format, fields, naming rules
5. **Common failure points**: where this process most easily goes wrong and how to check
6. **Acceptance checklist**: a list to tick off item by item after finishing

If there are logical leaps or gaps in my description, ask me directly — don't fill in the blanks yourself.

I have a pile of to-dos — arrange a pragmatic schedule. Requirements: first categorize by "important x urgent"; put the most important things in my sharpest hours; give each an estimated time and leave a buffer; remind me what can be dropped or delegated. Finally give me one focus point for today.

To-do list:
"bullet your to-dos and available time"

I have a big goal but don't know how to start. Please: 1) break it into stage milestones; 2) break each milestone into concrete small tasks doable daily/weekly; 3) mark the most critical first step to do first; 4) remind me of common mid-way quitting traps and how to avoid them.

Goal: "enter your goal"
Time I can invest: "e.g., 30 minutes a day"

Below are my messy notes/ideas. Organize them into a coherent document: 1) find the main few themes; 2) group related content under each theme; 3) add clear subheadings and order; 4) point out where info is lacking and needs me to add. Keep my original meaning, don't add new content.

Notes:
"paste your messy notes"

The content below is too long — condense it: 1) the point in one sentence; 2) three to five key points; 3) the action I need to take (if any). Stay true to the meaning, don't add what wasn't mentioned.

Content:
"paste the long document or letter"

I'm torn between two or three options. Please: 1) list pros and cons for each; 2) point out each one's biggest risk; 3) based on what I care about (ask me) give a leaning recommendation with reasons. Finally remind me what else to confirm before deciding.

My options and situation: "describe"

I often hold unnecessary meetings — help me turn the things to discuss below into async solutions: 1) does this really need a meeting? 2) if not, how to replace it with a document + comments? 3) if yes, draft a 15-minute agenda and what to prepare beforehand.

Things to discuss: "describe"

I have a big goal — break it down: 1) first ask me 3 clarifying questions; 2) break into three monthly milestones over 90 days; 3) break each milestone into weekly tasks; 4) point out the biggest risk and the three things to "do in the first week." Concrete and executable, no motivational slogans.

My goal: "describe"

I'm handing over work — organize a handover document: 1) responsibilities and routine-task list (frequency, method, cautions); 2) in-progress projects' status and next steps; 3) key contacts and system-access list; 4) the pitfalls and unwritten rules "only I know." So the person taking over can get up to speed within a week.

My work: "bullet what you're responsible for"

Rewrite the vague requirement below into a task spec sheet an "AI agent can execute directly."

[My original requirement]
(describe what you want to do in your own words, no need to make it pretty)

[Background info]
- The purpose of this: (why do it, what it's for once done)
- Existing conditions: (what already exists, where, in what format)
- Things that absolutely must not be touched: (e.g., don't change the existing interface, don't add paid services)
- Definition of done: (what counts as done, how I'll verify)

[Please output this spec sheet, including]
1. **One-sentence task goal**: clear, verifiable, no adjectives.
2. **Scope definition**: clearly state "what to do" and "what explicitly not to do," listing at least three of the latter to prevent the agent freelancing.
3. **Execution steps**: break into 3 to 6 ordered steps, each with an observable output.
4. **Acceptance criteria**: bulleted, each answerable with "yes/no."
5. **Things I should confirm first**: list where you judge it ambiguous and should ask me rather than assume.
6. **Risk alert**: does this task have any irreversible operations? If so, flag them and suggest doing them manually.

Use Traditional Chinese with Taiwan usage. The spec's tone should be direct and concrete, no pleasantries.

You are my meeting secretary. Below is a meeting transcript:
(paste the transcript)

Organize into:
1. A one-sentence meeting conclusion.
2. [Decisions] bulleted (who, decided what).
3. [To-do list] table: owner / task / deadline (mark "TBD" for anything not mentioned).
4. [To clarify] undecided questions needing follow-up.
Use only the transcript's content — don't invent things not mentioned.

Below is a long video/lecture transcript:
(paste the transcript)

Please:
1. Summarize the whole thing's core in 3 sentences.
2. Pull out 5 "quotable segments" most worth turning into standalone social short videos, marking roughly where they are and why they fit.
3. Pair each segment with a social post caption and 3 hashtags.
4. Organize a 500-character key-point cheat sheet, suitable as newsletter or blog content.