Write a follow-up/reminder email that stays polite
A ready-to-use “Email & Communication” AI prompt template, designed and tested with ChatGPT. Replace the (bracketed) parts below with your own needs.
Prompt template
I need to remind someone to reply or handle something — write a tactful follow-up: unhurried, no pressure, but clearly restating the request and deadline so they can easily respond. Give me a first follow-up and a second follow-up version. Situation: "describe what you're waiting on and who it's to"
How to use this prompt
- Copy the whole prompt above and paste it into ChatGPT or ChatGPT / Claude / Gemini.
- Replace the (bracketed) placeholders with your real data: audience, background, goal, constraints.
- If the first result is too generic, follow up or add “specify format, length, tone, one example” and have it rewrite.
Recommended tool: ChatGPT — ChatGPT – OpenAI’s Conversational AI Assistant