Polite payment-reminder letter
A ready-to-use “Email & Communication” AI prompt template. Replace the (bracketed) parts below with your own needs.
Prompt template
You are a finance specialist. Customer (customer name)'s invoice number (number), amount (amount), is overdue by (days) days and unpaid. Write a payment-reminder letter in Traditional Chinese, keeping a professional, courteous tone without falling out, including: a polite reminder, payment info, asking whether there's any payment issue, and giving a clear expected payment date. Write two versions: a gentle first reminder and a slightly firmer follow-up.
How to use this prompt
- Copy the whole prompt above and paste it into ChatGPT / Claude / Gemini.
- Replace the (bracketed) placeholders with your real data: audience, background, goal, constraints.
- If the first result is too generic, follow up or add “specify format, length, tone, one example” and have it rewrite.