Plan automation for a repetitive workflow
A ready-to-use “Productivity & Work” AI prompt template, designed and tested with ChatGPT. Replace the (bracketed) parts below with your own needs.
Prompt template
I want to automate a workflow I do manually every day but I'm not sure how to break it down. Help me analyze. My current approach is: (describe step by step how you do it now, e.g., receive a customer form each morning → manually copy into Excel → send a confirmation email) Tools I commonly use: (list your software, e.g., Gmail, Google Sheets, LINE) What I ultimately want: (describe the ideal state) Please: 1. Break this process into clear steps, marking which steps can be handed to a tool to automate. 2. For the automatable parts, recommend whether Zapier, Make, or n8n suits best, and roughly how to connect them. 3. Remind me which links are error-prone or need human confirmation. Explain in a way I can follow — don't assume I can code.
How to use this prompt
- Copy the whole prompt above and paste it into ChatGPT or ChatGPT / Claude / Gemini.
- Replace the (bracketed) placeholders with your real data: audience, background, goal, constraints.
- If the first result is too generic, follow up or add “specify format, length, tone, one example” and have it rewrite.
Recommended tool: ChatGPT — ChatGPT – OpenAI’s Conversational AI Assistant