Write a clear announcement/notice
A ready-to-use “Email & Communication” AI prompt template, designed and tested with ChatGPT. Replace the (bracketed) parts below with your own needs.
Prompt template
Write me an internal or external announcement (e.g., a policy update, event notice, system maintenance). Requirements: state the most important info up front (what, when, who's affected); bullet the key details; clear tone, no officialese; end with who to contact for questions. Give me a full version and a concise version. Announcement content: "describe what you're announcing"
How to use this prompt
- Copy the whole prompt above and paste it into ChatGPT or ChatGPT / Claude / Gemini.
- Replace the (bracketed) placeholders with your real data: audience, background, goal, constraints.
- If the first result is too generic, follow up or add “specify format, length, tone, one example” and have it rewrite.
Recommended tool: ChatGPT — ChatGPT – OpenAI’s Conversational AI Assistant