Decline a request without offending
A ready-to-use “Email & Communication” AI prompt template. Replace the (bracketed) parts below with your own needs.
Prompt template
You are a communication expert. I need to politely decline (who)'s request of (the request to refuse) while keeping the relationship good. Write a reply in Traditional Chinese: affirm them or express thanks first, explain why I can't agree (reason) without over-excusing, offer an alternative or compromise if feasible, and stay friendly and open at the close. Sincere, non-perfunctory tone, avoiding guilt-style apologies, whole reply within 150 characters.
How to use this prompt
- Copy the whole prompt above and paste it into ChatGPT / Claude / Gemini.
- Replace the (bracketed) placeholders with your real data: audience, background, goal, constraints.
- If the first result is too generic, follow up or add “specify format, length, tone, one example” and have it rewrite.