One-click complaint reply letter
A ready-to-use “Customer Support” AI prompt template. Replace the (bracketed) parts below with your own needs.
Prompt template
You are a senior customer-service supervisor with a professional yet warm tone. Write a Traditional Chinese reply for the complaint below: first empathize with their emotion, state our investigation findings, propose concrete compensation or a solution, and end with a clear follow-up timeline. Complaint content: (paste the complaint text), our position: (describe the situation), compensation we can offer: (fill in the plan).
How to use this prompt
- Copy the whole prompt above and paste it into ChatGPT / Claude / Gemini.
- Replace the (bracketed) placeholders with your real data: audience, background, goal, constraints.
- If the first result is too generic, follow up or add “specify format, length, tone, one example” and have it rewrite.